1. The Worldview Centre for Intercultural Studies, hereafter referred to as WCIS, is a non-profit organisation. It respects and honours its workers, students, applicants, donors, supporters and contacts, their right to be treated courteously, fairly and have their privacy protected in relation to the collection and handling of their personal information. WCIS is committed to the National Privacy Principles contained in the Privacy Act 1988 (Cth) and subsequent amendments. (see www.privacy.gov.au/publications/npps01.html)

Collection 

2. WCIS will only collect personal information by lawful and fair means and not in an unreasonably intrusive way. If it is reasonable and practicable to do so, WCIS will collect personal information directly from workers, students, applicants, donors, supporters and contacts. 

3. WCIS only collects personal information necessary to carry out its functions and activities such as, for example, for the purposes of:

• maintaining the WCIS database of contacts;
• determining the suitability of applicants desiring to study at WCIS;
• to fulfil requirements as per the National Code for Registration Authorities and Providers of Education and Training to Overseas Students 2007.

4. WCIS will not use or disclose the information collected for any other purpose without gaining the consent of the person or persons concerned.

5. At or before the time (or, if that is not practicable, as soon as practicable after) WCIS collects personal information about an individual from the individual, WCIS will take reasonable steps to ensure that the individual is aware of:

• the identity of WCIS and how to contact it; and
• the fact that he or she is able to gain access to the information; and
• (the purposes for which the information is collected; and
• the organisations (or the types of organisations), if any, to which WCIS usually discloses information of that kind; and
• any law that requires the particular information to be collected; and
• the main consequences, if any, for the individual if all or part of the information is not provided.

6. The types of personal information that WCIS collects generally include names, addresses and other contact details. Personal information collected by WCIS may constitute sensitive information for the purpose of the National Privacy Principles ["NPPs"] (eg information about a person's religious beliefs, medical history, etc). 

7. Sensitive information may and will only be collected in the course of the activities of WCIS, where

• the relevant individual consents; or
• the collection is required by law; or
• the collection is necessary for the establishment, exercise or defence of a legal or equitable claim; or
• (the sensitive information relates solely to the individuals who have regular contact with WCIS in connection with its activities and at the time of collecting the sensitive information, WCIS undertakes not to disclose the sensitive information without the individual’s consent.

8. If WCIS collects personal information about a worker, a student, an applicant, a donor, supporter or contact from someone else, WCIS will take reasonable steps to ensure that the worker, student, applicant, donor, supporter or contact is aware that they may gain access to that information, ascertain the purpose of its collection and ascertain how the information may be disclosed.

9. WCIS will not provide copies of its contact database to anyone, other than WEC International and for the direct purpose of fulfilling WCIS needs.

Use and Disclosure

10. Primarily WCIS collects personal information for the purpose of undertaking its functions and activities and it will not be used for any secondary purposes without prior consent except if required by law.

11. WCIS is a part of WEC International and they carry on related activities in a coordinated manner. WCIS may disclose personal information about an individual to WEC International where the purpose of disclosure is related to WCIS carrying out its functions and activities and where the individual would reasonably expect WCIS to use or disclose the information. In most instances, given the types of relationships WCIS has with most people it deals with, WCIS believes those people would reasonably expect disclosure to WEC International and the use of that information by WEC International subject to WEC International’s Privacy Policy.

12. WCIS will seek the permission of an individual prior to them being photographed. The individual will be advised as to the purpose for which the photograph is collected and the type of disclosure that may be made of personal information.

13. Where an individual’s photograph may be published on a website or in other promotional material, WCIS will ask specifically for the individual’s consent prior to publication. WCIS will inform the individual as to the full extent to which the photograph will be used.

14. In the case of the photographing of children involved in the WCIS program, consent will be obtained from the parent or guardian on behalf of the child.

Quality of Information Collected

15. WCIS will take reasonable steps to make sure that the personal information collected, used or disclosed is accurate, complete and up-to-date.